Executive Secretary

Bubbahead
Published
February 11, 2018
Job Type
Category

Description

JOB DESCRIPTIONS:

Key Operational Responsibilities:

• Provide secretarial support to regional team
• Arrange and coordinate travel arrangements – ticketing, visa application, hotel reservation, transportation, coordination of meetings & itineraries, and any other arrangements relating to the trips.
• Coordinate internal and external meetings, conference/video meetings, meeting room reservations and F&B when needed.
• Coordinate regional administration documentation and arrange for signatures
• Process invoices for submission to Finance on a timely basis.
• Handle all business related matters as required by the teams.
• Coordinate monthly reports for submission to Group Management.
• Create and update presentations as and when required.
• Handle inquiries from internal/external customers and direct to appropriate individuals
• Handle highly sensitive information in a confidential manner.
• Administrative duties such preparing documents for courier, delivery, stationery, faxing, copying, and binding.
• Other duties as assigned

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